# A salesman’s photo of a handwritten order becomes a Tally draft

> The field salesman photographs a retailer’s handwritten order list. The AI back-office assistant reads it, matches each line to the item master, flags one it cannot read, and leaves a draft sales order for approval.

- Page: https://www.brandbakery.tech/demos/at-work/distributor-salesman-order-photo-to-tally
- Last updated: 2026-10-22

Breadcrumb: [Home](https://www.brandbakery.tech/) > [Demos](https://www.brandbakery.tech/demos) > [At work](https://www.brandbakery.tech/demos/at-work) > Back-office

Demo business, not a client. Mahavir Traders, Ludhiana is an invented business. A scripted replay with demo data. The business is invented, nothing here is a real customer, and the AI says it is an AI in its first message.

- **Role:** AI back-office
- **Channel:** WhatsApp + Tally
- **Language:** Hinglish
- **The number it moves:** Field orders entered the same day

## The situation

Salesmen send 40 order photos a day. Someone in the office types each one into Tally after 6 pm, and mistakes reach the van.

## The replay

- [3:40 pm] **Harpreet (salesman):** [photo] Sharma Kirana ka order. ([photo] Sharma Kirana’s order.)
- [3:41 pm] **AI employee:** Harpreet ji, main Mahavir Traders ka AI assistant hoon. 9 items padh liye. Line 6 “Surf 1…” saaf nahi hai: 1 kg ya 1.5 kg? Demo data. (Harpreet ji, I am Mahavir Traders’ AI assistant. I have read 9 items. Line 6 “Surf 1…” is not clear: 1 kg or 1.5 kg? Demo data.)
- [3:43 pm] **Harpreet (salesman):** 1 kg, 6 packet. (1 kg, 6 packets.)
- [3:43 pm · Draft SO-4471 · Sharma Kirana] Sales order drafted from the photo. Lines: 9 items, matched to item master; Value: ₹18,640 before GST; Credit check: Within limit; Status: Waiting for approval.
- [3:44 pm] **AI employee:** Draft SO-4471 Tally mein hai, ₹18,640. Accounts approve karte hi kal subah ki van mein jayega. (Draft SO-4471 is in Tally, ₹18,640. Once accounts approve it, it goes on tomorrow morning’s van.) (handed to a person)

## What the business has

- Orders are in Tally while the salesman is still on the beat.
- Unclear lines are asked about, not guessed.
- Nothing ships without a person’s approval.

## The rules

- Says it is an AI in its first message.
- Never guesses an unclear item or quantity. It asks.
- Drafts only. A person approves every sales order.

The job it does: WhatsApp orders and Tally (https://www.brandbakery.tech/demos/jobs/whatsapp-orders-tally).

## Start

See it do your own job: https://www.brandbakery.tech/contact. More replays: https://www.brandbakery.tech/demos/at-work.

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Brand Bakery is a design-first digital studio in New Delhi. Start an enquiry at https://www.brandbakery.tech/contact or email support@brandbakery.tech. This is the Markdown copy of https://www.brandbakery.tech/demos/at-work/distributor-salesman-order-photo-to-tally; the site index for language models is https://www.brandbakery.tech/llms.txt.