# Overdue bills from Tally, reminded politely on WhatsApp, with a date to pay

> The AI back-office employee reads outstanding bills from Tally, sends each retailer a polite reminder with the invoice, and records the promised payment date.

- Page: https://www.brandbakery.tech/demos/at-work/distributor-tally-payment-reminders
- Last updated: 2026-10-22

Breadcrumb: [Home](https://www.brandbakery.tech/) > [Demos](https://www.brandbakery.tech/demos) > [At work](https://www.brandbakery.tech/demos/at-work) > Back-office

Demo business, not a client. Mahavir Traders, Ludhiana is an invented business. A scripted replay with demo data. The business is invented, nothing here is a real customer, and the AI says it is an AI in its first message.

- **Role:** AI back-office
- **Channel:** Tally + WhatsApp
- **Language:** Hinglish
- **The number it moves:** Overdue amount collected each week

## The situation

The owner spends every Monday morning calling retailers about overdue bills. Most just needed a reminder with the invoice attached.

## The replay

- [09:00] 23 bills past 30 days, ₹6.8 lakh outstanding across 14 retailers. Demo data.
- [09:01] Reminders queued for 14 retailers on the approved utility template.
- [9:05 am] **AI employee:** Namaste Gupta ji, main Mahavir Traders ki AI assistant hoon. Bill no. MT-1182 (₹42,300, 14 Sep) abhi baaki hai. Invoice attach hai. Kab tak payment ho payega? (Hello Gupta ji, I am Mahavir Traders’ AI assistant. Bill MT-1182 (₹42,300, 14 Sep) is still due. The invoice is attached. When can the payment be made?)
- [9:40 am] **Mr Gupta:** Friday ko kar dunga. Ek bill mein 2 carton kam aaye the. (I will pay on Friday. One bill was short by 2 cartons.)
- [9:41 am] **AI employee:** Dhanyavaad. Friday 23 Oct note kar liya. Short cartons wali baat main abhi accounts ko bhej rahi hoon, woh aaj aapko call karenge. (Thank you. I have noted Friday 23 Oct. I am sending the short cartons issue to accounts now, and they will call you today.) (handed to a person)
- [09:41] Promise to pay: Gupta General Store, ₹42,300, Fri 23 Oct. Follow-up set for Sat if unpaid.
- [09:41] Dispute raised to accounts: 2 cartons short on bill MT-1176.

## What the business has

- Every overdue bill gets a reminder on Monday morning, small ones included.
- Promised dates are recorded and followed up.
- A dispute goes to accounts the same day, instead of stalling the payment.

## The rules

- Says it is an AI in its first message.
- Polite reminders only, on approved templates. No threats, no late-fee claims that are not on the invoice.
- Disputes always go to a person.

A demo call doing the same kind of job: https://www.brandbakery.tech/demos/distributor-credit-hold

## Start

See it do your own job: https://www.brandbakery.tech/contact. More replays: https://www.brandbakery.tech/demos/at-work.

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Brand Bakery is a design-first digital studio in New Delhi. Start an enquiry at https://www.brandbakery.tech/contact or email support@brandbakery.tech. This is the Markdown copy of https://www.brandbakery.tech/demos/at-work/distributor-tally-payment-reminders; the site index for language models is https://www.brandbakery.tech/llms.txt.