Free tool · Leads & sales
Coaching Fee Instalment Tracker
For coaching institutes: see the fee money paid late each month, the office hours spent chasing it, and the average amount past due at any time.
Fees paid late each month
₹3,60,000
About 60 students pay late. On an average day ₹1,44,000 is past due, and your office spends about 15 hours a month chasing it.
- Late payers a month
- 60
- Office hours chasing a month
- 15
- Past due on an average day
- ₹1,44,000
- Fees paid late a month
- ₹3,60,000
Past due on an average day = fees paid late a month × average days late ÷ 30. No interest or penalty is added.
A polite fee reminder plan
- 3 days before WhatsApp: the amount, the due date and a UPI link or the office timings.
- On the due date One short reminder in the morning, addressed to the parent if they pay.
- 3 days late A call to the parent: ask if the date works, offer to split it if your policy allows.
- 10 days late The centre head calls. Agree a date and confirm it on WhatsApp.
- Always Never in front of the class, never a threat about classes or results, and stop once paid.
Good to know
How this tool works
Enter students on monthly instalments, the instalment, the share who pay late and by how many days, and how many follow-ups each late payer takes. See the money due late each month, the staff hours spent chasing it, and the average past-due balance. Plus a polite reminder plan that never threatens or mentions results.
- Everything happens in your browser. What you type is not sent to Brand Bakery or stored by us.
- Free to use, with no account and no email gate. Check the output before you publish or print it.
- Agents and scripts can call it too:
POST /api/tools/coaching_fee_instalments. See the API docs.
Want it done for you?
The service behind it
Questions owners ask
Straight answers
How is the past-due balance worked out?
Money paid late each month, times the average days late, divided by 30. It is the amount, on an average day, that should have been paid and has not. No interest or penalty is added.
Is it fine to remind parents on WhatsApp?
Yes, for parents who gave you their number for the course. Keep reminders to the amount, the date and how to pay. On the WhatsApp Business API, payment reminders go as utility templates.
What should a reminder never say?
Never threaten a student's classes, never mention marks, ranks or results, and never remind a student in front of the class. Talk to the parent who pays.
Can these reminders be automated?
Yes. An AI collections employee sends the reminders on your schedule, calls parents in Hindi or English, records the date they agree, and stops as soon as the fee is paid. Prices are on our pricing page.
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