PO 4471 from a Bengaluru gifting company (Demo data)
Read from the PDF.
- Item
- 750 ml double-wall bottle, laser logo
- Quantity
- 2,000
- Rate
- ₹312 each
- Delivery
- By 15 Nov, Bengaluru
- Payment
- 50% advance
Act 01AI back-office · Email + Tally · English
A buyer’s PO email turned into a proforma invoice waiting for approval
A purchase order arrives as a PDF. The AI back-office employee reads it, checks the rates against the quote, flags one mismatch, and drafts the proforma in Tally.
Demo business, not a client Kanak Steelware, Rajkot is an invented business. A scripted replay with demo data. The business is invented, nothing here is a real customer, and the AI says it is an AI in its first message.
The situation. POs arrive by email, WhatsApp and post. Retyping them into Tally causes rate errors that surface only when the buyer’s accounts team refuses the invoice.
Sent to Mr Doshi
Decide whether to accept ₹312 or ask the buyer to revise the PO.
11:02Matched to quote QT-1190. Quantity, item and delivery match.
11:02Mismatch: PO rate ₹312, quote rate ₹326 (logo charge left out).
11:03Draft proforma in Tally at the quoted rate. Not sent.
Scripted replay. The business is invented, the numbers are demo data, and no real customer is shown.
Act 02When the replay ends
What the business has
The number it moves: Invoices rejected for rate errors
- The rate error is caught before the invoice goes out.
- The proforma is drafted in minutes, ready to send.
- The sales head decides how to handle the difference.
Act 03The rules on this job
Inside the lines you draw
- Rates only from the signed quote.
- Drafts in Tally; never sends an invoice without approval.
- Every mismatch goes to a person.
- The business, the people and the numbers are invented. No real customer appears.
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