Act 01AI back-office · WhatsApp + Tally · Hinglish

A retailer reorders on WhatsApp, and a sales order waits in Tally for approval

A retailer sends a voice note with a reorder. The AI back-office employee reads it, checks stock in Tally, suggests a substitute for what is short, and drafts the sales order.

Demo business, not a client Mahavir Traders, Ludhiana is an invented business. A scripted replay with demo data. The business is invented, nothing here is a real customer, and the AI says it is an AI in its first message.

यह रीप्ले हिंदी में देखें

The situation. Reorders arrive as voice notes and photos of handwritten lists. Someone types them into Tally at night, and mistakes reach the retailer as short supply.

Demo business, not a clientWhatsApp + Tally · Mahavir Traders, Ludhiana

Finished

WhatsApp: Sharma Kirana

Mr Sharma[Voice note] Pichhli baar wala order repeat kar do, bas Parle-G 10 carton extra.[Voice note] Repeat the last order, just 10 extra cartons of Parle-G.5:10 pm

Namaste Sharma ji, main Mahavir Traders ki AI assistant hoon. Last order (12 Oct) repeat plus 10 carton Parle-G. Ek item, Tata Salt 1 kg, abhi 20 ki jagah 12 bag hi stock mein hai. Baaki 8 Aashirvaad salt de doon?Hello Sharma ji, I am Mahavir Traders’ AI assistant. Last order (12 Oct) repeated plus 10 cartons of Parle-G. One item, Tata Salt 1 kg, has only 12 bags in stock instead of 20. Shall I send Aashirvaad salt for the other 8?5:11 pm

Mr SharmaHaan chalega.Yes, fine.5:14 pm

Order ready. It goes on tomorrow morning’s van once our team approves it. I’ll send the bill when it is dispatched.5:15 pm

Draft sales order in TallyWaiting for approval

SO-2210-087 · Sharma Kirana (Demo data)

Built from the 12 Oct order with today’s changes.

Lines: 18 items
Parle-G: 30 cartons (20 + 10 extra)
Tata Salt 1 kg: 12 bags (stock limit)
Aashirvaad Salt 1 kg: 8 bags (substitute, agreed)
Value: ₹61,450 before GST
Credit check: Within limit; no overdue bills

Sent to the owner for approval

Approve to post the order in Tally and add it to tomorrow’s 8 am van route.

Scripted replay. The business is invented, the numbers are demo data, and no real customer is shown.

Act 02When the replay ends

What the business has

The number it moves: Reorders entered without a typing error

A voice note becomes a correct sales order in minutes.
Short stock is handled with the retailer before dispatch.
Credit is checked before the order is approved.

Act 03The rules on this job

Inside the lines you draw

Says it is an AI in its first message.
Substitutes only with the retailer’s okay.
Orders post in Tally only after a person approves them.
The business, the people and the numbers are invented. No real customer appears.

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