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Free tool · Leads & sales

Coaching Admission Season Planner

Work back from the seats you want to fill to the enquiries, demo classes, ad budget and daily calls your admission season needs.

  • Free
  • No sign-up
  • Runs in your browser

Coaching Admission Season Planner

Runs in this browser. Nothing you type is sent to us
Enquiries you need1,143See breakdown

Seats across the batches starting this season.

From last season's register, if you kept one. A guess is fine to start.

Ad spend divided by enquiries. Put 0 if they come from walk-ins and referrals.

First call, a reminder before the demo class, and a follow-up after.

Between counselling sessions, walk-ins and parents' visits.

Hours left after counselling and walk-ins.

Enquiries you need this season

1,143

That is 115 enquiries and 35 demo classes or counselling sessions every week, for about 12 admissions a week.

Get every enquiry calledHow it works for coaching
Demo classes or counselling sessions
343
Ad budget for the season
₹1,71,429
Ad cost per admission
₹1,429
Calls a day your team must make
58
Calls a day your team can make
120

Your counsellors can keep up, if every enquiry is called the day it comes in, including evenings and Sundays.

Month by month

Season starts in

Enquiries, demo classes and admissions by month
MonthEnquiriesDemosAdmissions
Dec49514952
Jan49614852
Feb (part month)1524616

* Part month: Feb 1.3 weeks. Demos are demo classes or counselling sessions. Spread evenly across the weeks you entered. Real seasons bunch up around results and holidays, so plan extra cover for those weeks.

Calls take about 3.9 hours a day; your counsellors have 6. That fits, as long as calls happen when enquiries arrive.

Follow-up for each enquiry

  1. Within minutes First call: who you are, the course they asked about, and two demo-class slots.
  2. Same day WhatsApp the slot, the address or class link, and the counsellor's name.
  3. Day before the demo Reminder with an easy way to move the slot.
  4. Day after the demo Call to answer fee and batch questions. No pressure, no promised ranks or results.
  5. Day 7 One check-in if they haven't decided, with the batch start date.
  6. Day 14 A polite close, and a way to say STOP.
Write these messages with the follow-up planner

Good to know

How this tool works

Enter your admission target, the weeks before the batch starts, your demo-class and admission rates and your counselling team. See the enquiries you need each week, the ad budget, and whether your counsellors can call every enquiry the day it comes in.

  • Everything happens in your browser. What you type is not sent to Brand Bakery or stored by us.
  • Free to use, with no account and no email gate. Check the output before you publish or print it.
  • Agents and scripts can call it too: POST /api/tools/coaching_admission_plan. See the API docs.

Want it done for you?

The service behind it

Questions owners ask

Straight answers

Where do my rates come from?

From last season, if you kept a register of enquiries, demo classes and admissions. Divide demo classes by enquiries, and admissions by demo classes. If you did not keep one, start with a careful guess and keep a register this season, so next year's plan is real.

Why count calls?

An enquiry that waits until evening is often compared with two or three other institutes by then. The planner checks whether your counsellors can make every call on the day the enquiry comes in, between counselling sessions and parents' visits.

What can my ads say?

Keep claims you can prove. The Central Consumer Protection Authority's 2024 guidelines on coaching advertisements cover claims such as selection rates, ranks, topper photos and guaranteed results.

Can the calls be made for us?

Yes. An AI admission caller calls every enquiry within a minute in Hindi, English or another Indian language, books the demo class, sends the reminder and follows up, and hands interested parents to your counsellors. ₹50,000 to set up, then ₹22,500 a month with 2,000 minutes included.

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